By submitting an abstract, applicants agree to the following terms and conditions:

1. All abstracts should be submitted using our template form only. All sections of the personal details and selection of category must be completed. This information will be used strictly by the administrative staff and organisers only. It will not be send to the judges. Only the text of the abstract form will be sent to the judges for scoring. Your personal details will be kept anonymous from the judges. Abstracts not complying with the specifications or incomplete abstracts will not be accepted.

2. All abstracts must be original and should not have been presented in another International Conference. It could however have been presented at a local/hospital/regional meeting or conference. It could also have been presented in a student society conference or similar events.

3. The work being presented on the day should not have been published in an indexed medical or scientific journal. However, we will accept abstract/work that has been published in a hospital newsletter/local magazine/online journal or is being considered for publication [not published] in an indexed medical or scientific journal

4. All abstracts must be submitted by 23:59 hours GMT 7th of May (Sunday) 2017

5. You will be informed by 23:59 hours on the 22nd of May 2017 (Monday) as to whether your abstract is successful or not.

6. If your abstract is accepted either for an oral or poster presentation, you should register for the conference by 23.59 hours on the 5th of June 2017 (Monday) at the very latest to secure a place to present your work and for your abstract(s) to be included in the conference manual.

7. If for any reason you wish to withdraw your abstract at any point, you should inform us immediately as a matter of professional courtesy.

8. All abstracts submitted are subject to review by designated members of Doctors Academy, external clinicians and consultants, basic scientists and invited patrons. This committee reserves the right to accept, reject and allocate abstracts for inclusion in the conference programme.

9. All abstracts selected for presentation will be published in the ‘World Journal of Medical Education and Research [WJMER}’ [www.wjmer.com].

10. The publication of the abstract in WJMER will not affect future submission or publication in any other medical or scientific journal.

11. Abstracts may also be published in the Final Programme and Book of Abstracts, the Conference website, and CD-ROM. The conference organisers reserve the right to reformat abstracts to ensure publication uniformity.

12. If you do not wish for your abstract to be published in the journal or the abstract book, then kindly inform us by email [abstracts@doctorsacademy.org.uk] and we will be happy to oblige.

13. Acceptance of an abstract does not mean automatic entry into the conference. You will still have to register and pay for the conference in the usual manner.

14. All presenters are responsible for their own expenses, including registration, travel, hotel and any other costs incurred by attending/presenting in the conference.

15. Presenters must be available in the room during the allotted session time as sessions cannot be scheduled per individual requests.

16. Presenters should be attend the conference for the entire day to be eligible for receiving the appropriate certificate. Presenters coming for less than the full day will not receive a certificate.

17. Presenting authors are responsible for the transport and storage of their presentation materials.

18. It is the responsibility of the presenting author to ensure accuracy of content, spelling and presentation of the presentation as abstracts will be published as submitted, subject to reformatting by the conference committee.

19. The authors will retain the complete copyright for their work at all times.

20. Conference delegates must be made aware of any affiliation or financial interest that may affect the speaker’s presentation(s). All speakers must provide information on any conflict of interest. Disclosure statements must be provided by speakers to delegates at the conference.